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When you are in business, there is a lot to think about and do. Often if feels like there are just not enough hours in the day, and this certainly applies when it comes to HR tasks.
When you employ people looking after them all and staying within the law is not easy. You have to ensure that you comply with a raft of regulations and make sure that day-to-day tasks like managing absenteeism and making sure that everyone is paid correctly and on time are taking care of.
If you are not careful things can easily be missed and you can end up losing control of your workforce and potentially also breaking the law. When that happens a firm ends up with productivity issues and runs the risk of being prosecuted or fined for not complying with the regulations that surround employment.
Fortunately, you can easily avoid most of these potential issues by using good quality HR systems and software. These systems provide a structured set of processes that you need to follow to comply with the law and keep everyone in your organisation safe and properly trained.
To help you to understand more let’s look at a few examples.
A good quality payroll system will calculate all of the taxes you need to pay and do so automatically. It will also work out sickness or maternity pay for each employee.
This ensures that all employee taxes are paid on time and that each employee’s right to basic benefits like maternity leave are administered properly. Firms that get this type of thing right avoid being pursued by the tax authorities or being sued by an employee when their employment rights are not respected.
For any business, their workforce is vitally important. Without a good workforce, it is impossible for a company to be successful.
Firms that look after their employees well and continually update their skills are the ones that do the best. Providing ongoing training for staff makes them more efficient and helps with retention too.
Keeping track of who has been trained and who has not can be tricky especially when you have a big workforce. A good quality HR system will take care of all of this. It makes it super easy for you to keep track of everyone and identify those who need more help and training. This kind of software can also help you to make sure that assessments are carried out on a regular basis as well as record the results of those one on one training and development interviews.
To manage absenteeism
For many firms absenteeism is a big issue. High levels of absenteeism can soon turn a profitable firm into a money losing concern.
A good HR system will monitor and analyse absenteeism across your firm. On a weekly basis, you can interrogate the data and quickly identify any department where absenteeism is becoming an issue. This allows you to investigate what is happening and to come up with ways to reduce sickness levels within that department before it is too late.
There are more ways good quality HR software can help you to manage your staff more efficiently, but those outlined above are the most important.